Send a one-page decision brief that asks for comparable commitments. The assistant can coordinate documents and appointments, but the wearer should approve the brief and participate in fit decisions.
Copy-and-use enquiry
Subject: First business-suit commission — process, schedule and delivered quote
I am researching one pilot business suit for a US-based executive.
Use: [client meetings / board presentations / frequent business wear].
Preferred appearance: [restrained navy or gray; reference images attached].
Delivered budget: [amount and currency, including known extras].
Location and dates: [Vietnam itinerary or US location].
Intended first-wear date: [exact date].
Previous fit concerns: [plain-language description].Please confirm:
- Whether the quoted service uses an individual pattern or an adjusted base pattern.
- Who measures, cuts, makes and conducts each fitting.
- The garment stage and appointment dates for each fitting.
- Proposed cloth references, composition, weight and construction.
- An itemized price, payment schedule and quote-validity date.
- Delivery arrangements and which import-related charges are included or excluded.
- The alteration, remake and refund process after return to the US.
- Whether further suits can wait until the pilot is accepted.
Please identify any part of the schedule or quotation that is provisional.
Initially provide only the information needed to assess feasibility. Before sending body photographs or detailed measurements, ask who will receive them, how they will be stored and whether marketing use requires separate permission.
Final decision rule: pay a deposit only when you can explain what is being made, how it will be fitted, what the known cost is and who will address an unacceptable result. If one of those answers is missing, the next step is clarification—not a larger order.