Write a one-page brief before contacting suppliers. Ask candidates to quote against the same requirements rather than comparing differently specified “bespoke packages.” The FTC similarly recommends recording the complete price, delivery expectations and refund arrangements when assessing an unfamiliar online seller. (consumer.ftc.gov)
First-suit commission checklist
- [ ] Purpose: ordinary client meetings, board presentations, frequent business travel or a particular appearance.
- [ ] Wear environment: your US city, indoor versus outdoor use and expected wear frequency.
- [ ] Style: two or three reference images, with notes explaining the proportions you want—not simply a celebrity’s name.
- [ ] Fit history: what fails in existing suits, what has already been altered and what you find uncomfortable.
- [ ] Budget: maximum delivered cash expenditure, including a separately identified correction allowance.
- [ ] Access: Vietnam dates, available fitting windows, US location and acceptable travel radius.
- [ ] Deadline: intended first-wear date and whether you have a backup outfit.
- [ ] Pilot scope: one suit; any later garments require separate approval.
For a conservative executive wardrobe, make the brief about the desired business appearance and comfort rather than an exhaustive list of decorative details. Ask the cutter to explain any conflict between your references, the house style and your fit requirements.
Assistant’s role: collect quotations, maintain the appointment calendar and record decisions. Reserve the wearer’s time for fit, comfort and style approval; do not delegate those judgments entirely.
Output: one brief that every shortlisted supplier receives unchanged.